Purchase Invoice and Expense Recording in the UAE

An expense that was never recorded is an expense you cannot deduct, and an input tax you cannot reclaim. Most companies lose money here quietly: a supplier invoice left in a folder, a payment made from a personal card, a receipt that nobody matched to a transaction. By the time the quarter closes, the evidence is gone and the cost is permanent.

What This Service Includes

• Recording every purchase invoice against the correct supplier and period
• Recording company expenses, including those paid outside the company account
• Checking each invoice carries the details the FTA requires
• Matching invoices to bank transactions
• Identifying recoverable input tax before the VAT return is prepared
• Flagging personal and non deductible expenses so they do not enter the company accounts
• Keeping the supporting documents filed and retrievable

What You Need to Provide

• Purchase invoices and receipts, sent to your WhatsApp group as they arrive
• Bank statements for the period
• Details of any expense paid personally on the company’s behalf
• Supplier contracts where a recurring charge exists

How It Works

1. You photograph or forward each invoice to your WhatsApp group as you receive it.
2. The specialist assigned to your purchases records it the same working day.
3. The invoice is checked against the FTA’s requirements, and we come back to you if the supplier left something out.
4. At month end everything is matched against your bank statement, so nothing is recorded twice and nothing is missing.

Why H2RS

The person recording your purchases is not the same person recording your sales, and a third reviews both. That separation is the reason errors are caught here rather than at filing. Because the records sit in the system we also file from, a recoverable input tax is never missed simply because nobody looked.